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|Maintaining Your CPHR|
As a professional designation, there are requirements to maintaining it that must be followed by all those who wish to hold the CPHR.
It is the CPHR holder's responsibility that they remain current and complete all of the requirements to maintain the CPHR.
A summary is below. For more information on things like CPD, leaves, etc, select it in the 'more in this section' drop down above.
In order to be a CPHR, individuals must maintain your membership with us. Failure to renew membership each year will result in revocation of the CPHR designation. Late renewals are subject to late fees and reinstatement fees. Renew on time to avoid those additional fees. This applies to both individuals who hold the CPHR designation and Candidates.
Continuing Professional Development (CPD)
CPHRs are required to report a minimum of 100 qualifying CPD hours on a three-year rolling calendar period basis, with a minimum of 20 hours per year. It is recommended that CPHRs aim for 40+ qualifying CPD hours each year to ensure they meet the overall 100 hour requirement as there are maximums in some categories. CPD hours are reported using our online CPD tool. The CPD report must be printed and submitted to us each year as outlined on the CPD page. Activities that do not fit within the qualifying activities should not be included as they will not count towards the requirement.
Important note: during the transition to the calendar year announced in January 2017, the three-year rolling measurement period started January 1, 2017 so the first measurement of it (three year rolling) will be for the period ending December 31, 2019. Members must ensure they meet each annual requirement until then and the three-year by the end of 2019.
Leaves of Absence
CPHRs who are granted a leave of absence from their workplace (i.e.parental, maternity, disability) may be eligible for an adjustment to the CPD Hours required corresponding with the intended leave or up to one year (whichever is shorter).
CPD Proration due to leave must be applied for before the leave begins for planned leaves, or within 30 days of the start of the leave for unplanned leaves. Leaves will not be approved on a retroactive basis.
Proration adjustments will not exceed the validated leave period (or one year). Requests are made at the start of the leave. At the end of the leave, confirmation is also be required to confirm the duration, and if different than at notification, the CPD hours may be readjusted. CPHRs must ensure that their online CPD entries are up to date before the start of their leave and are still required to submit CPD reports by the deadline each year.
Moving or Mutual Recognition (hold CPHR in more than one location)
Professional designations are managed provincially in Canada. As such, when a CPHR moves, they must apply to have their CPHR recognized in their new province (membership is separate so they must also apply for membership with the new province concurrently). In some cases, individuals work in more than one province and want to use their CPHR in each province. In those cases, the individual should apply to have their CPHR mutually recognized in the additional province.
Moving to our jurisdiction? Apply for membership with us and also contact your current CPHR Canada member association to initiate the mutual recognition of your CPHR status. This is usually done through completing a form and fee that you complete with them. The current association then provides us with the information on your designation status. You must also apply for membership with us as membership is not transferrable between provinces as we are separate entities.
Keep Member Information Current
It is the CPHR holder's responsibility to ensure that their online member profile with us is always current and complete. Any fees or revocations related to late submissions or payments as a result of incorrect or outdated profile information will still be valid and the responsibility of the CPHR holder.
For more information on CPD, Leaves, or Moving or Mutual Recognition, see the more in this section drop-down menu above.
Important Note: It is the CPHR holder's responsibility to ensure that we have their current contact information by checking their online profile regularly to ensure it is current. Should your information (address, phone, email, employer, etc) change, please ensure that your profile is updated accordingly online.